“1986: Ba’ba’ in ACB meeting held in Calcutta”
CERTAIN ESSENTIAL POINTS FOR ACB
- WHAT IS ACB: ACB is the abbreviated and short form or Advisory Committee and Working Board. That is, Two types of Bodies (Advisory Committee and Working Board) remain attached to each Department. Section. Branch. Trade of our Mission from Global to Unit- committee level (Global, Sectorial, Regional/ Area, Circle/Province, Diocese/Zone, Dit. Block, Panchayat and Unit committee).
- WHY IS ACB: – ACB is responsible for taking up and implementing the programme and target of concerning Department (hereafter, Department will also mean, Section .-Branch /Trade /Branch organizations of Trade ) at the concerning level. ACB is also to maintain constant progress and speed of the concerning Department.
- COMPOSITION:- At Global level a) Advisory Committee and working Boards shall consist of five sitting members from Ma’rgiis, Chairperson(W.T.) and Secretary(W.T.). Apart from this, there will be one acting Office Superintendent (LFT) to assist in the official matters.
b) The Departmental Heads, Sectorial in-charges, Branch Secretaries (including Sectional in-charges and Branch Secretaries of Trades) shall be the Ex-officio Secretary of the concerning Working Board and Advisory Committee
4. FORMATION: -a) The Working Boards shall be formed with FIVE SINCERE, ACTIVE AND DUTIFUL MA’RGIIS
who must be also responsible optees of concerning Department (General or ERAWS Trade) and of other Trades.
b) The Advisory Committee shall be formed with FIVE KNOWLEDGEABLE AND EXPERIENCED MA’RGIIS
(having professional knowledge and specific proficiency in a particular line) who can give technical and expert-advise
regarding the specific matters of the particular ACB, and who may or may not be the optee of the concerning Trade.
c) The formation, inclusion or exclusion (replacement) shall require final approval by Res. President and P.P.
5. FUNCTION: – a) Each ACB is to deliberate, formulate and resolve the concrete program, i e. the practical
implementation program (with target dates etc.) of the concerning Department in fulfillment of the given Aims. Objectives, Policies etc. of the said Department which will ensure the constant progress of the same.
b) The Secretary is to apprise the members regarding the given Aims, Objectives, Policies etc. (by H. A.), orders of Res President and PP. Policy-decisions of CC and working decisions of CEC related to the concerning Department.
c) The Secretary conducts the meeting on the basis of fixed agenda circulated by the Secretary beforehand (as was decided in the previous meeting or decided by the Secretary). He / She will also give scope to other members to suggest Agenda related to the matters of concerning Department.
d) The ACB is to work within the purview of basic policies, working policies, procedures, guidelines, convention,
rules, regulations etc. of the Mission. All positions in these ACB are the symbol of ability, dynamicity and work orientation.
6. DUTIES AND RESPONSIBILITIES OF ACB: a) to review the progress and out-turn of the concerning ACB (in view of the previous resolutions), pinpoint the problems or difficulties and decide the practical solution for them.
b) To chalk-out the detail and concrete implementation program of the Department.
c) To take up and prepare such program which will be needed in view of the particular situation and necessity according to the Aims, Objectives, and Targets of the Department.
d) To disseminate, review and approve the resolutions sent by the Sectorial Boards (Overseas Sectors) and to maintain regular link with them
e) To act as an implementation agent in the field, individually and collectively, for the progress of Department (to remain directly responsible for the same).
f) To form Sectorial and Regional/Area level Boards This particular duty is very important because Regional/Area
level ACB are not functioning. As a result, potentialities of many Ma’rgiis in the field are not being utilized and
organizational works are suffering. To remove this defect, it is the individual responsibility of members to take
immediate initiative lo form Regional and Area level ACB, wherever they are in consultation with concerning
g) To supervise all below level Boards.
7. SPECIFIC DUTIES AND RESPONSIBILITIES OF THE MEMBERS OF ACB.
a) To take up specific personal responsibilities of materializing the program of the Department (as resolved in the meeting) and do the same in the respective District/Diocese/Region where one resides.
b) To acquaint oneself with the Aims, Objectives, Programs and Targets of the Department.
c) To acquaint oneself with the functioning and the structural system of the Department.
d) To attend all meetings regularly.
e) To maintain liaison with the Ma’rgiis and sympathizers in the field on behalf of the ACB.
f) To send periodical reports of work to the office of ACB.
8. COMMON DUTIES OF THE ACB MEMBERS:
(a) Local Praca’ra
(b) Strengthening local AMPS units
(c) Spiritual and Ideological Inspiration, care and utilization of Ma’rgiis
(d) To help to form Bhukti Committee (if not existing) and to see that regular meeting of Bhukti Committee is held
(e) To inspire and organize the Ma’rgiis, particularly new Ma’rgiis, to attend seminars
f) To see that Organizational Structure with BP, UBP, PP, GMP is formed in local district or diocese.
g) To participate and help service-activities like school, relief etc. and general organizational work in the field.
GENERAL: If any ACB Member of any Department is having any point of General or Collective interest, he/she can bring the same into the notice of Members of General ACB attached to GS dada.
ALL ACB MEMBERS ARE THE ESTEEMED SELECTED CADRES OF THE MISSION
9. PERIODICITY OF THE MEETINGS:
Each ACB will hold its meeting at least once in every three months positively and read out the resolutions before the Res. President and PP for the approval and remarks. (At present, this is done two times in a year, that is, at the time of two DMS at A’nandanagar).
The Sectorial and below level ACB will send their resolutions to the immediate upper level ACB for the approval. In case of any urgent need, any ACB can hold its meeting more than the prescribed time.
a) Tenure of different ACB and their members is three years after which a review of out-turn of all ACB and their members will be taken by the Higher Authorities (Global ACB will do the same for below level ACB).
b) As the posts of the sitting members arc purely ’selective’ in nature, so their continuation as sitting member depends on discharging the responsibilities efficiently, sincerely and effectively,
c) Replacement (if so required) within three years or thereafter may be done on the following circumstances: -
d) If so decided collectively or recommended by the concerning Secretaries of Department etc or directed by the Higher Authorities,
(ii) If incapacitated due to extreme old age or such other reasons,
(iii) If not attended three consecutive meetings without any valid reason,
(iv) If found careless, uninterested or not dutiful of his/her responsibilities.
All cases of replacement or selection must get approval from the Res. President & PP.
a) For all practicalities, the Global and Delhi Sectorial ACB will be treated as same. The Secretary should take help or inputs of the Sectorial counterparts for efficient functioning of the ACB. They will also remain present at the time of meetings
b) All the ACB, as in Global, will be formed in Overseas Sectors.
c) In Sectorial and below level ACB, there will be three sitting members apart from Secretary (SS, SWWS, Sectorial Departmental Heads, Sectional in-charges, Branch Secretaries, Trade Heads). If Sectorial level ACB in overseas sectors are functioning with 5 sitting members from the beginning, that may be continued.
d) Regarding ACB below Sectorial level, Regional / Area level ACB will be formed for the present in phases.
e) RS will be the Secretary for Regional level ACB (except for ACB of W.W.D. and for those Departments in which Regional level departmental Heads have been posted. Area level workers of Trades will be the Secretary of the concerning ACB.
f) In first phase, following Regional level or Area level ACB will be formed – General, DP, AMURT, Education, Publication, Public Relation, RU/RAWA, M.U., PCAP, Social Security, W.W.D, Trade.
g) Other details like Composition, Formation, Function, Duties and Responsibilities, Common Duties etc. (as written above) are same for Sectorial and below level ACB (For Sectorial and below level ACB in Overseas Sectors, separate guideline has already been circulated).
12. APPEAL: It is high time and an urgent need of the hour to fulfill Ba’ba’s desire regarding ACB and thus to serve a great purpose of running the Mission smoothly and efficiently and establishing the same as early as possible.
“You should be active and systematic. Today there are no logically bases theories. Today may be for others, tomorrow is yours. Work with proper zeal. Universal humanity wants something great from you.”
Ba’ba’ in ACB meeting held in Calcutta in 1986
CIRCULATED BY ISMUB DEPARTMENT, CENTRAL